Set-up and dismantling

Ready to get started? On this page, you will find all the information about set-up and dismantling times, guidelines, and other important details to ensure you are well prepared to participate in the event.

Opening hours

Set-up times

Halls 3, 4, 7 & 8

Fri 21 November 2025 | 08:00 – 20:00

Early set-up for halls 3 and 4 available on request via: nancy.vandoorenmalen@easyfairs.com

Hall 3: Workshops, fan clubs & more
Hall 4: Winter Carnival
Hall 7: Dealer Hall
Hall 8: Entertainment Hall

Halls 9 & 10

Thu 20 November 2025 | 08:00 – 20:00
Fri 21 November 2025 | 08:00 – 20:00

Set-up on Thursday for Hall 9 only available on request via: nancy.vandoorenmalen@easyfairs.com

Hall 9: Comic Area & Artist Alley
Hall 10: Experience Hall

Halls 11 & 12

Thu 20 November 2025 | 08:00 – 20:00
Fri 21 November 2025 | 08:00 – 20:00

Set-up on Wednesday only available on request
via: nancy.vandoorenmalen@easyfairs.com

Hall 11: Heroes Gaming (TCG, D&D)
Hall 12: Heroes Gaming (Experience, Gaming Stage, Tournaments)
VRS times per set-up day

  • Book a time slot at least 48 hours in advance via https://jaarbeurs.voyagecontrol.com/dashboard/home.
  • Please note you are allowed a maximum of 120 minutes for loading and unloading. This time is counted from boom barrier to boom barrier. We have no influence on any fines if this time is exceeded.
  • Thursday 20 November 2025: halls 9, 10, 11 and 12 from 08:00 – 20:00 (own stand construction).
  • Friday 21 November 2025: halls 7, 8, 9, 10, 11 and 12 from 08:00 – 20:00 (own and standard stand construction).
  • Friday 21 November 2025: halls 3 and 4 from 08:00 – 20:00 (own stand construction).
  • Friday 21 November 2025: halls 3 and 4 from 08:00 – 20:00 (standard stand construction).

Access route during set-up

  • Wednesday 19 November 2025 via route 200
  • Thursday 20 November 2025 via route EB – expedition bridge (07:00 – 08:00 via route 200)
  • Friday 21 November 2025 via route EB – expedition bridge (07:00 – 08:00 via route 200)

Dismantling times

Halls 3, 4, 7, 8 & 9

Sun 23 November 2025 | 18:00 – 22:00

Halls 10, 11 & 12

Sun 23 November 2025 | 18:00 – 22:00
Mon 24 November 2025 | 08:00 – 14:00

VRS times per dismantling day

  • Book a time slot at least 48 hours in advance via https://jaarbeurs.voyagecontrol.com/dashboard/home.
  • Please note you are allowed a maximum of 120 minutes for loading and unloading. This time is counted from boom barrier to boom barrier. We have no influence on any fines if this time is exceeded.
  • Sunday 23 November 2025: halls 3, 4, 7, 8, 9, 10, 11 and 12 from 20:00 – 22:00. Entry from 18:00 – 20:00 upon presentation of exhibitor wristband.
  • Monday 24 November 2025: halls 10, 11, and 12 from 08:00 – 14:00 (own stand construction only).

Access route during dismantling

  • Sunday 23 November 2025 via route EB – expedition bridge
  • Monday 24 November 2025 via route EB – expedition bridge

Opening hours Heroes Dutch Comic Con Winter

Saturday 22 November | 07:30 – 08:45
Sunday 23 November 2025 | 08:00 – 08:45

VIP opening on both days from 09:00

Logistics

Below you will find more information about;

  • Material delivery
  • Exhibitor access
  • Parking
  • Accessibility

Material delivery

Delivery/shipment of materials for your stand is only possible during the specified set-up and event days. Delivery in advance is not allowed. We do not sign for receipt, so please ensure that someone is present to sign for the delivery.

The delivery details are:
Jaarbeurs Utrecht
Attn: Exhibitor name + stand number
Re: Event name
Jaarbeursplein 6
3521 AL Utrecht

Exhibitor access

  • To make set-up and dismantling as easy as possible for exhibitors, all exhibitors are permitted to drive their cars into the hall on Thursday and Friday. To ensure safety, we have set a limit on the number of cars allowed in the hall at the same time. Therefore, there may be some waiting.
  • The organisation does not provide carts for transporting goods. It is advised to arrange this yourself.
  • The loading doors are only intended for loading and unloading during set-up and dismantling. The loading doors will be closed during all event days.
    No access passes are required during set-up.
  • Stand staff must be registered in advance to gain access during the event.
  • The minimum age during set-up is 16 years.
  • Pets, except for assistance dogs, are not permitted.

Parking

During set-up and dismantling, and throughout the event, the car park at Jaarbeurs Utrecht is available. Parking during set-up is paid. Green vehicles are permitted. Red vehicles are not allowed. Camping is strictly prohibited at all times in the car park.

Parking rates

  • The parking rate for P2, P4, and P6 is €4.75 per hour.
  • The online day rate is €31 for P2, P4, and P6.
  • The on-site day rate is €31 for P2, P4, and P6.
  • The day rate for vehicles over 2.70 metres in height is €86 per day.
  • The day rate is date specific.

On Friday and Monday, exhibitors receive a 50% discount when parking in P2. This can be easily arranged by having the ticket scanned at the lodge in P4. Scanning is possible until 16:30. The pass can be scanned immediately upon entry.

P2: parking for all vehicles
P4: only vehicles up to 2.70 metres high

Permitted vehicles during set-up and dismantling:

Permitted vehicles during the event:

Accessibility

  • On Saturday and Sunday, the loading doors close promptly at 09:00. After that, you can enter the event via the main East entrance – entrance hall 8.
  • Parking is available at P2 (all heights) and P4 (vehicles under 2.70 metres only).
  • No trucks are allowed to enter or leave between 22:00 and 07:00 due to noise disturbance for local residents.

Since 1 January 2025, Utrecht has a zero-emission zone. A zero-emission zone is an area where only emission-free commercial vehicles and trucks are allowed to drive, aiming to reduce CO2 emissions. The environmental zone for diesel passenger cars also became stricter on 1 January 2025. Jaarbeurs is within both the zero-emission zone and the environmental zone. This means that parking or loading and unloading on the (parking) site is not permitted if your vehicle does not meet the admission requirements. More information and a license plate checker can be found at https://www.jaarbeurs.nl/zero-emissiezone-en-milieuzone

Route EB - expedition bridge

Navigation address:
Truus van Lierlaan
3527 KZ Utrecht

This is the red route on the map.

Route 200

Via Weg der Verenigde Naties / Fentener van Vlissingenkade.

This is the green route on the map.

Onsite orders and exhibitor desk

During set-up, we will assist you as much as possible. Here you can read more information about:

  • Exhibitor desk
  • Onsite additional orders

Exhibitor desk

The exhibitor desk during set-up is located at the info point. It can be found in hall 8 at stand 8.03.

The exhibitor desk is open on Friday, Saturday, and Sunday.

Additional orders onsite

If you wish to place an additional order, this can be done at the exhibitor desk. Please note that not all webshop items can be ordered onsite, and delivery of all pre-ordered webshop items always takes priority.

Additional orders placed onsite must be paid for immediately.